posted on July 26, 2009 10:48
Meeting date: 6/23/2009 (Go To Meeting)
Members in attendance: Don Hamilton, Phil Vance, Wayne Matthews, Tim Attaway, Eddie Bernaldez, Wayne Geffon, Bill James, Mark McClellan.
Members not in attendance: Rick Byrd, Keith Bodeau
Guest: Roy Barrow (NATS BLOG)
The meeting was called to order at 9:02 PM by President Don Hamilton.
Minutes Approval: Motion made to approve the minutes of the meeting held on May 27th 2009 by Phil Vance second by Eddie Bernaldez. Motion passed
RFA 200905-3: A continuation of the on-line BOD forum discussion regarding the RFA in question ensued. After a lengthy discussion a vote on the matter took place. The vote was unanimous to reject the RFA. It was still decided to refer to the two BOD members who were not in attendance & request their response to the vote. This would be done on-line. A definitive statement from IMAC will be drafted regarding the BOD’s policy position on the RFA and posted on the IMAC website.
Financial Update: Phil reported that in the checking account IMAC has $3580.15 and in the PayPal account the amount is $23,819.46. This amount includes donations to the John Schroder Fund. The total amount in IMAC’s accounts is $27,399.61
NATS Update: Phil gave an update on final plans for the NATS. He will be leaving for the venue in two days. The entire team is ready for the function. Kent Porter is in charge of scoring & will be assisted by Dave Langridge and Rhonda Vance. Don Hamilton is in charge of the judges. Don indicated the final list of the judging team which totaled 13 judges from all regions. Golf carts, communication and all required equipment are in place. The cost of the banquet hall and meals will require a small increase to attending members. A motion to increase the banquet ticket price from $30.00 to $35.00 was made by Don & second by Eddie. The vote was 7 for and 1 opposed. Motion carried. Roy will be setting up a NATS BLOG section on the IMAC website so that daily information including scores and photos will be uploaded from the NATS site.
Other Business: (a) Scoring Program & weighting. Subsequent to the last meeting, incoming data for contests are still being submitted by CD’s/Scorekeepers with wrong score computation from all the regions. This puts a delay in on-line publication and authenticity of the various contests, regional points and senior points standings. After continuing the on-line BOD forum discussion a motion to adopt a fixed 20% weighting to the Unknown sequence was made by Bill & second by Mark. Voting was unanimous. Motion carried. Roy will be requested to contact David Smith to have the Unknown default weighting fixed to a 20% ratio within the SCORE! program so that scorekeepers will not have this on-going situation continue all season. An update to the Contest Standards Guide will be made and placed on the IMAC website. The update to the Score program will also be made available on the IMAC website.
(b) Aresti Catalog Update. Wayne Matthews reported that Aresti Systems Inc., has advised that they are very satisfied with the outcome of the collaboration between IMAC and themselves and the article appearing on the IMAC website.
(c) Marketing Update. Dave Michaels of the NE Region has indicated to Bill James that he is willing to work with the BOD on a marketing strategy. He suggested a “Question of the week” section on the website which could be archived for future reference. Bill suggested an invitation to Dave for a meeting with the BOD.
(d) Regional Update. Don questioned the Regional Directors for any situations/problems that they were experiencing in their regions. Most of it centered around the scoring situations. The importance of the R/Directors contact with each CD to ensure the correct input of each competitor’s IMAC number in the SCORE! software was emphasized.
Wayne is to write a letter to Rolf Meum in Norway regarding his question on Pay-Pal remittance to IMAC.
Next Meeting: A BOD conference call is scheduled for Thursday, July 23, 2009 at 9:00PM EST
Adjournment: The meeting was adjourned at 11:15 PM
______________________________ July 25, 2009
International Miniature Aerobatics Club